With DoXBASE web-based document management, reach all your documents anytime you wish.
Discover the comfort of Virtual Office and Paperless Environment solutions with the integrations to be made.
With DoXBASE, you can classify your documents, grant access rights to the people you wish, encrypt them and reach them through the search engine.
With DoXBASE, from your price list to ISO documentation, from your quotations to your daily correspondence and e-mails, you ensure that information stays current and accessible throughout the entire document flow. With alerts, you can warn your users and ensure that always up-to-date information and documents are used.
DoXBASE is a document management system that works fully integrated with the other BilPark products, SeMaBASE and BMBASE. With its definable Workflow automation, documents and paperwork can be routed through the desired steps and the defined processes can be completed in a paperless environment.
DoXBASE works on a file and virtual directory logic. Virtual directories are managed by users with management authority. The rights and permission structure of all directories can be defined separately.
A workflow can be defined for directories so that an added or updated file passes through approvals. Besides the rights defined for directories, properties such as description, sizing, encryption and locking can be set; and for files, properties such as description, keywords, locking, validity period and revision information can be entered as well. In addition, by using the search engine with the properties listed above, documents can be searched across all directories.
Documents added to encrypted directories are stored encrypted. Even if encrypted documents are accessed from outside DoXBASE, access to the information is prevented.
Manage which screens your users can access, what they can and cannot see, and which operations they can perform.
Define all your personnel, whether or not they are DoXBASE users. Keep HR records and contact information gathered in a single place.
Your human resources department can use these screens for tracking, and by publishing part of this information on your in-house portal you can make it easier for your staff to reach one another and stay informed.
DoXBASE sends you messages from within the system and also by e-mail at important moments. These alerts are sent to the relevant users at moments such as when an important document falls to you for approval, when certain documents are updated, or when someone attempts to delete a document that should not be deleted.
Through its ability to integrate with unified messaging software (Microsoft Exchange, IBM Lotus, ...), DoXBASE lets you manage all your corporate and personal information (documents, e-mail addresses, to-do lists, reminders, personal agenda) within your organization.
With the integration made via an installed Fax Server, faxes can be sent and received just like sending an e-mail.
With an integration made via an installed Scanner / Multi Function Printer, scanned documents can be transferred to the appropriate places within DoXBASE with appropriate labels.
With the integration made via an installed IP PBX, users will be able to talk with other users over the internet from within DoXBASE without installing any softphone.
Contact our team for an online demo and a quote tailored to your organization.
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